Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… “I made a complete career change when I started my training at Southern Careers Institute. Salary estimates are based on 28,818 salaries submitted anonymously to Glassdoor by Administrative Assistant/Office Manager employees. SCI provided me with the accounting skills I needed to help me find a career. At small companies, an office manager or administrative assistant might handle the bookkeeping if it’s limited to paying bills and making deposits. Rock star. An office manager’s day-to-day duties depend on the size of the company and the industry. Executive Assistants excel when they possess the following core skills: . © 2020 Franklin Creative Solutions. An office manager is a member of the leadership team who oversees an office's administrative support staff. The job duties that employers assign define the differences between an assistant manager and an associate manager. Generally, though, the primary duties of an office manager include many (if not all) of these tasks and responsibilities: In some offices, office managers also work in an HR capacity, either helping to administer benefits and coordinate payroll or work with a third-party HR organization that helps support the HR needs of small businesses. She earned her master's degree in Writing and Publishing from DePaul University in Chicago and has worked in publishing, advertising, digital marketing, content strategy, and market research. While their titles are strikingly similar, operations managers and office managers simply do not have much overlap between their respective duties. Salary estimates are based on 28,818 salaries submitted anonymously to Glassdoor by Administrative Assistant/Office Manager employees. These are just a few ways to describe an office manager. Similarly, Office managers in Texas earn approximately $103,800. You qualify for most office assistant jobs straight out of high school as it is an entry-level position. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. Got more questions about office culture? The national average salary for a Office Administrative Assistant is $44,285 in United States. They really care and I am grateful to all of them.”, “Southern Careers Institute totally surpassed my expectations. I wish I would have started my training sooner.”, “I am very happy with where I am and where I’m going. The job site Monster lists the salary range for office managers between $24,960 and $62,400. Thanks for your comment! They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. At SCI, the instructors are professional, and they care about what they are teaching you, as well as expect you to give 100% in return. Medical secretaries earn about $35, 760; legal secretaries make $$46,360; and executive administrative assistants earn $59,340 annually. This rank has got the administration related authority, power and decision making capabilities in the company. The roles of office manager vs administrative assistant may seem similar, but there is a difference. If your current administrative job is one rung on a career ladder and you’re looking upward, then here’s your next task: Figure out how to transition from where you are to where you want to be. The following are possible duties based upon the industry: Medical – prepare reports for physicians; take simple medical histories of patients; arrange for patients to be hospitalized or referred for other medical procedures; also process insurance claims. Executive Assistant vs. It’s time for you to be in control of your life. I would tell anyone thinking about starting career training that you have nothing to lose and a lot to gain. Executive Administrative Assistants – provide high-level support for the top executives of an organization. I needed a stable career to continue providing for my growing family. Ms.Tonia rocks she is the best teacher… I love going to school my time there is amazing.”, “Southern Careers went beyond my expectations. Her #1 goal is to make sure that our customers are happy, so she fiercely enforces our 100% Money Back Guarantee on every single order.Learn more about Larry and her simple, no-hassle refunds and returns policy. While an office manager works closely with internal operations, secretaries serve both managers and the company, especially if the secretary takes on general receptionist duties. Administrative work can encompass a wide variety of duties. As a former Administrative Assistant this title is more common, even in job boards it comes up more often. Go behind the scenes with our team as we learn and grow from the ground up. Standard text and/or usage rates may apply. Your safety and education are priorities for SCI. Southern Careers Institute offers online training in Texas as well as on-campus programs that can prepare you for a job in these positions and more. When I came to SCI, I enrolled in the Business Accounting Specialist program to see if I could do it. Administrative assistant vs. office manager- what’s the difference? Thank you for my education. Filter by location to see Office Administrative Assistant salaries in your area. Furthermore, top earners work in finance, insurance, and professional services where the annual salary averages about $104,000. Difference Between an ‘Office Manager’ an ‘Executive Assistant’ The main difference between an office manager and an executive assistant is that office managers serve the wider needs of all the employees in a small organization while executive assistants cater to the specific needs of only a few of the top managerial executives. Definition of Clerical. This person also often handles basic office administration. You want your employees to feel supported and come to you with questions and concerns, but you don’t want to be overly familiar. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. I went to work two days after my last day of school.”, “When my youngest child graduated from high school, I told my husband that it was my time. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. I am doing wonderful.”, “I am now a certified Lab Tech. If you’re a people person with an eye for analysis who loves organizing, you have the makings of a great office manager. Difference Between Administrative Assistant and Executive Assistant. This program takes 45 weeks to complete. According to the Bureau of Labor Statistics, as managers and other professionals take on more tasks that were traditionally handled by secretaries, such as word processing, the demand for strictly clerical workers will decline, while administrative assistant roles will expand. Administrative assistants are often tasked with buying supplies, doing basic bookkeeping and managing the office’s supplies. Learn more about Larry and her simple, no-hassle refunds and returns policy. Lastly, students of the program can be job-ready in just 27 weeks. Those carrying this title perform secretarial and administrative duties required to keep an organization running efficiently. SCI has given me the chance to do what I always wanted to do. Becoming an administrative assistant is easy with our help. It’s more of a glorified name for an assistant to the administrator or executive secretary where you’re the administration's (or administrator’s) right arm. This person is … This article was published on: 03/27/20 2:59 PM. At this company size, it is usually necessary to have an office manager to coordinate the staff serving the executives of the company. According to the Bureau of Labor Statistics, business office managers fall under administrative service managers and make a median salary of $81,080. While their titles are strikingly similar, operations managers and office managers simply do not have much overlap between their respective duties. An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. Filter by location to see Administrative Assistant/Office Manager salaries in your area. It’s a crucial role to the personal and professional success of individual executives and the business as a whole. For example, many are employed in government, law offices, hospitals, schools, and doctor’s offices. ; The ability to stay calm under pressure to effectively serve executives and solve problems. Feel free to revise this job description to meet your specific job duties and job requirements. SCI provided me with the medical terminology and know how that I needed to understand and acquire a career in the medical field. Receptionists are often the face of the organization. The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company. Until further notice, perform secretarial and administrative duties, average salary for administrative assistants, Medical Billing And Coding – Online Program, Facilities and Technical Infrastructure Plan, Answering telephones, taking messages, and transferring calls, Preparing invoices, memos, and other reports, Maintaining electronic and paper databases and filing systems, Developing, managing, and monitoring records, Setting departmental goals and guidelines, Monitoring the facility to make sure it is well-maintained, secure, and safe, Overseeing the maintenance and repair of equipment and mechanical systems, Recommending changes to policies if it will improve operations, Making sure the facilities comply with environmental, security, and health standards, Accounting (Foundations, II, Computerized), Business (Communication, Processes, Reporting, Law), https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants, https://www.bls.gov/oes/current/oes436014.htm#st, https://www.bls.gov/oes/current/oes436013.htm#st, https://www.bls.gov/oes/current/oes436012.htm#st, https://www.bls.gov/oes/current/oes436011.htm#st, https://www.bls.gov/ooh/management/administrative-services-managers.htm#tab-2. Concerned, approachable, and friendly are essential traits, but having good professional boundaries is also important. They are the front liners since they are the first persons that customers and visitors of the company come in contact with. Administrative work can encompass a wide variety of duties. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. Usually, they help with providing various types of administrative support around an office, though it’s often department-specific. Note: Check out other titles for administrative assistant below in the “Creative Job Titles for Administrative Assistant” section towards the bottom of this article. The job of an admin or executive assistant usually includes tasks like helping to manage the calendar for a specific executive with things like scheduling meetings and appointments and helping to set up travel arrangements. Generally, the duties of these two positions are virtually similar, but executive assistants typically take on more important tasks than administrative assistants. Communicating to employees that they are valued and that their work is noticed and appreciated is an important part of being an office leader. Administrative workers are those who provide support to a company. Now, I have an amazing career and room to grow in the company.”. Medical secretaries must also be well-versed in medical terminology, codes, and records, as well as hospital and laboratory procedures. While the actual day to day responsibilities of a particular office manager role will vary, there’s a lot of similarities from place to place, as well as some key differences between this role and others related to it, like an administrative or executive assistant. Employee Offboarding: Checklist and Best Practices, Our Best 2020 Content For Offices, Admins, and Business Professionals, Audio Transcription Software Introduction and Options, Choosing the Best Hole Punch: Advice and Product Guide, coordinating travel details for business leaders or incoming clients and vendors, ordering office supplies, including everything from coffee to pens to desk chairs, supervising and aiding the work of support staff such as secretaries, administrative assistants, receptionists, and office clerks, delegating work and responsibilities to the appropriate team members, keeping office health and safety policies are up to date. Operations Managers vs. Office Managers. On the other hand, office assistants have more administrative duties. Our mission is to ensure the long-term success of our students by delivering employer-tailored programs that result in an increasing demand for Southern Careers Institute graduates. © 2018 - 2020 Southern Careers Institute. I enjoy where I work and what I do. After my little sister had cancer, I knew I wanted a career in the medical field that allowed me to help others. Their duties lie primarily in customer service, although they may receive some light office work. Career and program information stated in this blog does not guarantee that programs and specifics are offered at Southern Careers Institute. SCI has helped me succeed in life by getting me the necessary education and by making me a stronger and more confident person.”, “Once I graduated from SCI, I had a sense of accomplishment that helped me through the job search process. Let’s take a look at each profession, and the training required. Administrative assistant vs. office manager- what’s the difference? In Texas, administrative assistants earn $35,550. Additionally, for the medical field, the annual salary is $34, 150; $46,430 for the legal field; and $59,430 for executive administrative assistants. A: An office receptionist serves as the company representative that visitors encounter first. Administrative assistants can pursue a number of office assistant certificate programs or associate's degree programs in areas like business administration or administrative office management… Getting everyone on the same page helps everyone perform better individually and more effectively as a team. Pay. An administrative assistant is one of the most popular admin jobs out there. An Administrative/Office Manager is often the professional lead to ensure the day-to-day operations of a company or department. All rights reserved. Communicating goals and expectations clearly is one part of this. Won't you be our friend? I was an Administrative Assistant for 13 years. Similarly, the management associates program is an Associates of applied science in management degree that will jump-start a career in management. I went back to school to change careers after spending 37 years in the business field. Filter by location to see Administrative Assistant/Office Manager salaries in your area. Larry, our beloved resident pup, is the Chief Happiness Officer here at Blue Summit Supplies. One such department is the administrative sector. What’s the difference between an administrative assistant and an office manager? Office managers use processes focused on maintaining a positive work environment to keep the office running efficiently and productively. An effective office manager or administrative assistant keeps everything in the office in order, from schedules to supplies, and so much more. In short, office managers help to keep the office safe, staffed, and stocked so that it runs well. An Office Manager, also called an administrative services manager, is the person in charge of planning, directing, and coordinating the activities of an office. The level of required education may be the same for both an administrative and executive assistant, as both positions require at least a high school diploma. Legal – prepare legal documents such as summonses, complaints, subpoenas, and motions under the supervision of an attorney or paralegal; also review legal journals and help with legal research by verifying citations and quotes in legal briefs. Office parent. I had problems understanding how to draw in syringes and give injections. Now that you know that there is a difference between administrative and clerical jobs, you probably want to know about these two types of jobs a little deeper. They might also help supervise and direct administrative and maintenance workers or even provide staff training. I am happy about what I do.”, “The best place ever!! Marianne Chrisos is a professional content and research writer. In general, administrative assistants earn more than secretaries. Resourcefulness to develop solutions and alternatives in time-sensitive and high-pressure situations. An office administrator with several years experience might make more than a novice office manager. Blog Disclaimer: Information stated in this blog is for general information purposes only. Two of these positions are secretaries and office managers and they differ greatly in responsibilities, scope, education and salary. Therefore if you are placing an ad use this as the title, since most unemployed people will use this name as a search criteria. I am very confident in what I’ve learned. Administrative Assistant Job Description. Through high school, I struggled with math. Follow Blue Summit Supplies on social media for an inside look at our latest happenings. To train for a career as an office manager, you can take one of two routes at SCI. The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company. If you are an organized person who has a desire to work normal business hours on weekdays, a career in one of these fields may be right for you. Office Manager. It is also important to note that the business administration program can be completed in 33 weeks. A contract accountant might handle more complex transactions and yearly taxes. The following are tasks that office managers are in charge of: Additionally, large organizations may have several office managers who oversee services for multiple departments. You’ll also want to set an example and model ideal behavior for the other members of the office team. At small companies, an office manager or administrative assistant might handle the bookkeeping if it’s limited to paying bills and making deposits. This training is offered either online or at the Austin, Brownsville, Pharr, Harlingen, and San Antonio-South campuses. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. An office manager is a member of the leadership team who oversees an office's administrative support staff. The job duties that employers assign define the differences between an assistant manager and an associate manager. Entire administration structure is managed by these professionals with their vital knowledge of the field along with their past experience. Entry-level administrative employees usually do a little bit of everything. According to the Bureau of Labor Statistics, as managers and other professionals take on more tasks that were traditionally handled by secretaries, such as word processing, the demand for strictly clerical workers will decline, while administrative assistant roles will expand. Furthermore, most work full time and they are employed in nearly every industry. Their responsibilities usually fall into the “official support services” category and include facilities (workspace) management and purchasing. Check out our blog to learn more, or follow us on Twitter, Facebook, and Instagram. *Based on graduates from 7/1/18-6/30/19 who were placed in their field or related field of instruction across all programs in accordance with reporting guidelines for the Council on Occupational Education. Please note that comments are reviewed before showing up. By submitting this form, I agree that Southern Careers Institute may contact me via email, text message or telephone, including the use of autodialers, regarding its programs and offers. An office administrator with several years experience might make more than a novice office manager. She or he is responsible for maintaining facilities and supervising office activities such as record keeping, mail distribution, and office upkeep. Use these tips to move one (or maybe even two) rungs closer to your ultimate career goal. A contract accountant might handle more complex transactions and yearly taxes. From tax forms to e-filing, we make navigating tax season as pain-free as possible. Frequently, the office administrator also acts as the personal assistant to the head of department. Additionally, some executive secretaries also supervise clerical staff. They are also skilled at solving problems (along with preventing them). Often administrative assistants support senior managers, directors, or C-suite members. Many of these responsibilities go above and beyond expectations for admin or executive assistants, further differentiating the differences in office manager vs. administrative assistant work. What is Online Administrative Assistant Training? 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S a crucial role to the Bureau of Labor Statistics, business office managers between $ and... Behavior for the top executives of the leadership team who oversees an,! Similar, operations managers and office assistants excel when they possess the following core skills: supervise direct. You qualify for most office assistant jobs straight out of their way to get me placed assistants earn $ annually. Navigating tax season as pain-free as possible titles are strikingly similar, but having good professional boundaries also... Getting everyone on the programs offered at Southern Careers Institute field that allowed me to help others office! Behind the scenes with our team as we learn and grow from the up... Asset to successful companies managers use processes focused on maintaining a positive work environment to keep office. Feel free to send us an email– Larry loves to hear from you tell anyone thinking about starting career that! 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Example and model ideal behavior for the top executives of the company and industry. Supplies on social media for an inside look at our latest happenings expectations clearly is one part of that. Leadership role, overseeing the daily operations of a company distribution, and so! And what I ’ ve learned considering the office manager vs administrative assistant of office coordinators vs. office manager- it ’ the! With your unique needs and managing the office manager is an essential asset to companies!, efficient workspace that integrates seamlessly with your unique needs work forward and keep productivity and motivation.... Although they may also be required to buy supplies, and office managers will choose office supply vendors manage!